Leave Program Administrator - Total Rewards Analyst - Port of Seattle - Seattle, WA

Thursday, June 27, 2019 1:34 PM | Anonymous member (Administrator)

Port of Seattle

Leave Program Administrator - Total Rewards Analyst

This Leave Program Administrator-Total Rewards Analyst is responsible for the ongoing administration of the Port’s Paid Family & Medical Leave program and ensuring that the Port is in compliance with regulations/requirements provided by the State of Washington. The analyst will report on usage of the Paid Family & Medical Leave and other leave related programs, as well as assist with and participate in the analysis and research in support of other Total Rewards or Human Resources (HR) programs.
This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed.  Essential duties and responsibilities may include, but are not limited to, the following:
Leave Administration:
Administration of the Port’s Paid Family & Medical Leave program in lieu of the State of Washington’s Program. Will be responsible for calculating payments for employees and determining available accrued leave and eligibility to supplement Paid Family & Medical Leave with other leave benefits for full wage replacement. Monitor and track intermittent use of Paid Family & Medical Leave and send required notifications to employees. Support the annual State of Washington opt-out application process. Serve as a subject matter expert for staff questions related to leave programs and work to verify absences. Analyze trends in usage and generate reports as requested.
HR Process Support:
Assist in establishing, documenting, educating, and implementing Port business processes related to leave programs. Develop communication materials and design training for employees and managers on Paid Family and Medical Leave programs. May assist with job evaluations, analysis of pay change request, promotional increases, job offer rate reviews, and the Port’s Affirmative Action Plan development and reporting.
Wellness Programs:
Administer the Port’s Wellness Program by communicating key information and updates, creating wellness challenges and addressing employee questions. Serve as the Port’s wellness platform systems administrator including trouble shooting system access issues, creating new challenges within the system, and monitoring data related to employee wellness engagement.
General understanding of Human Resources, its functions, particularly Total Rewards, and how they are interrelated. Knowledge of state and federal regulations/requirement pertaining to leaves including FMLA and Washington Paid Family & Medical Leave. Knowledge of HRIS systems and the ability to extract and work with systems data to perform responsibilities. Understanding of labor relations including Contract Bargaining Agreements, the labor agreement negotiation process and how leave program administration integrates with collective bargaining agreements. Familiarity with employee wellness programs as well as employee health benefits. Understanding of the Fair Labor Standards Act and the Washington State Minimum Wage Act and their application. Understanding of total rewards philosophies, methodologies and techniques. Thorough understanding of HIPAA regulations. General familiarity with payroll processes.
Proven effective decision making and problem-solving skills. Effective project management skills and the ability to follow through on commitments. Effective systemic and holistic thinking skills. Good critical thinking skills. Highly-developed Excel skills including the ability to effectively utilize functionality like pivot tables, VLOOKUP, etc. Highly effective active listening and interpersonal skills. Strong time management skills, customer service and ability to handle changing priorities. Proven effective communication skills, verbal and written, including the ability to persuade and negotiate with others. Well-developed research and analysis skills. Well-developed Word, PowerPoint, and Outlook skills.
Ability to effectively prioritize work to ensure time sensitive work is completed timely. Ability to listen and act with empathy and sensitivity in response to matters involving Protected Health Information and other sensitive employee information. The ability to convey information that may be difficult to understand in a way that others can use to make informed decisions. Ability to focus on details and work accurately with multiple details impacting one situation. Ability to work effectively in a team setting as well as individually. Ability to ask appropriate questions to gather required information. Ability to communicate and work effectively with all levels in the organization. Ability to effectively handle situations requiring confidentiality and to act with tact and diplomacy. Demonstrated statistical and situational analytical abilities. Ability to form logical conclusions based on data collected and to formulate and effectively present recommendations.
Combination of education and experience demonstrating knowledge, skills and abilities equivalent to:

  • Bachelor’s degree in Human Resources, Business, or related field; and
  • Five (5) years of progressively responsible HR experience with a focus on pay and/or benefit programs.


  • Prior experience administering mandated leave programs like FMLA; and/or
  • Certified Benefits Professional (CBP), Certified Employee Benefits Specialist (CEBS), Certified Compensation Professional (CCP), or other Total Rewards credential is preferred.


EEO Statement

The Port of Seattle is an Equal Opportunity Employer, Affirmative Action Employer and is committed to diversity in the workplace. Minorities, women, veterans and individuals with disabilities are encouraged to apply. 

To Apply Click Here!


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